Are you struggling to create a presentation? Don’t know how to structure a Powerpoint Point? If that’s the case, then you’re at the right place. In this article, we have divided the presentation into five parts or sections so that you can get a better look at the structure of the presentation.
Part 1: Introduce Yourself to the Audience
Before you begin your presentation, you must introduce yourself to your audience. Explain to them who you are and what your relevant expertise is. Remember that your introduction doesn’t have to be extensive, be concise. Hence, to present yourself effectively, you can utilize About me slides.
Greeting and introducing yourself will help you establish an immediate connection with your audience. In addition, it allows you to briefly explain your area of expertise so that they can have a reason to take interest in you. This would result in the audience trusting you and believe you are credible by establishing your ethos.
Part 2: Talk about the Subject and Purpose
After you are done introducing yourself, come to the introduction of the presentation. You need to put forward the subject of your presentation and also the purpose behind establishing that particular presentation and what you aim to achieve as a result. Doing so will enable you to gain the audience’s confidence and interest.
Let’s divide the components of this section for better understanding:
- Introduce the subject of your presentation and explain the area which you’ll be covering.
- State the challenges currently being faced in the target area.
- Discuss the purpose of your presentation
- Make the audience aware of the framework of the presentation, how you will put forward the findings. For instance, comparing two stances, by just evaluating the problem, etc.
- Tell the audience what you are expecting by the end of this presentation; the result.
Besides the educational content, you can clearly state what you expect and how you want the audience to respond. For instance, if you want to welcome their questions throughout the presentation, let them know, so they feel free to ask while interrupting you. Moreover, it would be great if you tell them the time duration in which you’ll cover the whole presentation.
Remember that the only purpose of this section is to connect with the audience and build their interest in what you are to present. Hence, when you are structuring your presentation, divide the given time wisely. Don’t drag the introductory section if you have much relevant content further to present to your audience; save time for the rest.
Part 3: Prove your Stance
This part of your presentation must meet the promises you have made in the introductory section. As per the presentation’s nature, segment the main points that you’ll be raising in the presentation and elaborate them gradually, one by one. First, however, while moving to the next point, give a mini summary of what you have just explained.
Organize your points in a chronological manner or as per the priority. Be descriptive and logical when presenting your stance, enabling the audience to grasp the essence of it. It will have a greater impact if you incorporate evidence like stats or facts from any owned study or examples to prove the credibility of your presentation.
However, to present your findings effectively, you can utilize presentation templates for PowerPoint. These templates consist of infographic slides that work best for this purpose. They not just make the presentation much appealing but also concisely present the information.
Besides, practice presenting your work in front of your mates or the mirror before the final encounter. This way, you’ll gain confidence and won’t lose track. You would know what you have to deliver and how. Another tip here’s to never read from the slides, establish a storytelling approach to maintaining the audience’s interest in your presentation. To make them feel comfortable, you can also incorporate your relevant personal experiences as examples while you deliver.
Part 4: Reinforce your messages while you conclude your Presentation
Conclusions serve to be the best place to reinforce your messages in the presentation. Every presentation has a goal that is expected to be achieved by the end of it. For instance, presenting in the corporate world, you may aim to convert your audience into customers or encourage them towards something good for both parties, etc.
No matter what your goals, ensure that you clearly briefly discuss your major points and their implications in your conclusion. Indicate a thought-provoking call to action while you move towards the end. Doing so will present a clear picture of the overall purpose of your discussion and will trigger the audience’s mind to take action.
Part 5: Appreciate the Presence of the Audience and Welcome their Questions:
End up your discussion by thanking your audience as they took the time to attend this meeting and invite them to ask you questions regarding what you have presented. Keep in mind that personal circumstances may impact your presentation’s structure. Everything depends on how you want your presentation to be.
Many speakers like to create the Q&A session, the most important portion of their presentation, and rush through the main body. However, there is no harm in doing so, but still, it would be good to focus on giving some type of opening presentation to establish the tone and subjects for the Q&A.
Wrapping up :
Summing up with a hope that the above discussion might have given you a much clearer picture regarding presentation. We assure you that considering the given tips will help you structure a presentation at ease. Give it a try and see how it comes out to be.